As a meeting organizer, you can find out which attendees have accepted and declined your meeting requests.

Before You Begin

When you create a meeting and invite people, you are the Meeting organizer. As a meeting organizer, you can find out which attendees have accepted or declined your meeting request. You can also see who has not yet responded. To make meetings Required be sure to add them to the Required list. See example below: 

Track Attendee Meeting Responses

To track the responses of your meeting’s attendees, do the following:

1. Open Outlook.
2. Click Calendar on the left side of the window.
3. Locate a meeting you created and open it by double clicking the event on the calendar.
4. Click Tracking.
   4a. The Tracking button is located at the top of the window on the Meeting tab next to Appointment and Scheduling Assistant. Note that the Tracking button will not be visible unless you are the meeting organizer. If you are an invitee or if you are looking at an appointment rather than a meeting, you will not see the Tracking button.

4b. Your Attendees and their responses will be shown here.

More Information

When an attendee receives a meeting invitation, there are three options for accepting, tentatively accepting, or declining the invite. The three options are as follows:

• Edit the Response Before Sending
• Send the Response Now
• Do Not Send a Response
  
  

If the user accepts or declines a meeting invitation using the option, “Do Not Send a Response”, then the Tracking section of the meeting will not reflect the user’s response. In other words, it will appear as though the attendee has not responded even though the meeting has been accepted or declined. If the user sends the response using the option, "Edit the Response Before Sending",  the meeting organizer will receive an email. The tracking section will only display if the user chooses the option, "Send the Response Now".

How to Get Help

• Technical assistance is available through the Technology Support Center at (309) 438-4357, by email at SupportCenter@IllinoisState.edu, or by Live Chat at Help.IllinoisState.edu.