Accessibility

Adding Links in Publisher

Last modified 2/19/2024

Important

In October 2026, Microsoft Publisher will reach its end of life. After that time, it will no longer be included in Microsoft 365 and existing on-premises suites will no longer be supported. Until then, support for Publisher will continue and users can expect the same experience as today.

Providing meaningful link text will help direct people through or from your document. Avoid using generic link text such as "click here" or learn more." Instead when choosing link text, use keywords which indicate the target of the link. 

Step 1. Select Text

Select the text or URL you wish to hyperlink.

Step 2. Right Click the Text

Right click on the text then choose Hyperlink option from the drop down menu.

Screenshot of Publisher file with text selected and Hyperlink option selected from Menu.

Step 3. Add URL

For web links, make sure Existing File or Web Page is selected under Link to. The Text to Display will be set to <<Selection in Document>>. Type or copy and paste the full URL (including http://) in the Address edit box. Choose OK button.

Screenshot of Insert Hyperlink dialogue box with Text to Display filled out with meaning text. 

Email

For emails, select E-mail Address under Link to. Type the recipient's email address in the E-mail address edit box.

Screenshot of Insert Hyperlink dialogue box with Email address edit box filled out.