Illinois State University allows students, staff, and faculty to share files with external users. This means that you will be able to share a file with somebody that does not have an ISU email account. You can still set editing permissions for the shared file, just as you could with internal users. Below are steps on how to share files with external users, as well as other tips about this new feature.

Sharing Your File to an External User in SharePoint

1. Select the file or folder that you wish to share externally from SharePoint.
2. Select the Share button at the top or next to the selected file. (Figure 1)
   
   Figure 1:
   
   
3. Select the button People in IL State University with the link and change it to Specific People. (See Figures 2 and 3)
   
   Figure 2:
   
   Figure 3:
   
   
   
4. Select or Remove the check mark next to 'Allow Editing' based on the access you would like the external user(s) to have.
5. Select Apply.
6. Type in the user's Microsoft Account Email Address.
7. Select Send. (See Figure 4)
   
   Figure 4:
   

You will see a banner that says “User is outside of your organization." 
You have successfully shared a file externally using SharePoint.

Getting Help

For Technical Assistance, you can Submit a Help Ticket, or contact the Technology Support Center at (309) 438-4357 or by email at SupportCenter@IllinoisState.edu

Similar Articles

• Microsoft 365
• Launching Apps in Microsoft 365
• Unable to Log in to Microsoft 365
• Microsoft Bookings
• Microsoft OneNote
• Microsoft Power BI
• Microsoft OneNote Class Notebook
• Microsoft Planner
• Microsoft Project
• Microsoft SharePoint
• Microsoft Stream (on SharePoint)
• Microsoft Teams
• Microsoft To Do
• Office Online
• Microsoft OneDrive
• Uninstalling Microsoft Office